Request permission from the landlord
Assuming get permission, find replacement tenant then pay £50 COT fee
Fill out COT form so new tenant can be submitted to referencing
Once referencing complete and landlord signed them off, Addendum or Tenancy Agreement sent out via Signable or Goodlord
All tenants, including outgoing tenant, need to sign
New tenant needs to come in with their passport
Once everything is complete the deposit exchange should be done
Depending on how reactive the incoming tenant is, the COT process can take between 1-2 weeks but you should allow at 3-4 weeks. It is recommended that the reference forms is completed immediately and the referees contacted as this can be the major delay with the process.
The rent fee act 2019 stipulates that changes of sharer can only be charged £50. The rest of the cost is covered by the landlord.
Until vacant possession is given to the landlord, ie everyone moves out, the tenancy is deemed to continue, even if the current fixed term has come to an end. Therefore the change of tenant fee will need to be paid.
Basic credit check
Current employment check – you will need to provide contact details of your employer
Current and previous landlord check - you will need to provide contact details of your landlords/agents
If the new tenant is a student, not working or doesn’t meet the affordability criteria, they will need to provide a guarantor. However having a guarantor will need to be approved by the landlord.
If an applicant needs a guarantor this will extend the length of time for the COT to be completed
Guarantors will need to be willing to provide proof of income and sign a Guarantor Agreement
Guarantors will ideally be a parent or guardian but do not have to be UK based or a home owner, but do need to be able to pass referencing
We will be able to provide a reference to your new landlord, for managed properties, once the new tenant has completed their reference form.
Yes and if you do not have a UK passport you will need to provide a right to rent share code.
If the incoming tenant does not pass referencing for any reason (ie they fail referencing and they don’t have a guarantor or the landlord doesn’t want to accept them with a guarantor) they will be unable to move into the property and the outgoing tenant will still be liable for the rent and the terms of the Tenancy until a new replacement is found, references passed and paperwork signed.
Once every 6 months and only with the approval of the landlord.
No, unfortunately, this is not something we can do for you, it is your responsibility to find a replacement tenant.
We recommend asking friends initially as this is the best way to get a good fit for your home.
If you need to look elsewhere we recommend advertising on spareroom.com , facebook , or other flat-share websites.
The new tenant can move in once the references have been successfully completed, all paperwork has been signed and passport checks have been completed.
Once all this paperwork has been completed, you will be released from the tenancy from the agreed date
The rent payments continue as normal, and the outgoing tenant remains jointly responsible for the rent until the COT process is complete.
How the rent is divided between the individuals is agreed between the tenants, and not dictated by the agent.
We ask that rent is paid from one account and not by individual payments.
Generally we will draw up an Addendum to the original Tenancy Agreement but periodically we will draw up a new tenancy agreement. Regardless of whether it is an Addendum or Tenancy Agreement you are still bound by the same terms and conditions.
Yes – you should agree what cleaning is required in your room, and the whole property, with the remaining and new tenants.
We also recommend that monies are left behind to go towards the professional cleaning required at the end of the Tenancy.
Once the whole process is complete, (referencing, right to rent checks and paperwok signed) and the new tenant has moved in, we will send an email to all tenants regarding the deposit.
The share of deposit will be paid directly from the incoming tenant to the outgoing tenant.
The deposit should not be returned until deductions, if any, have been agreed.
We recommend that monies are left behind to go towards the professional cleaning required at the end of the Tenancy.
Monies should also be agreed to be deducted for any damages
Any deductions must be agreed between all tenants
Tenants should check through the inventory altogether to determine if any damages have been caused or items are missing
For managed properties we can advise on the above but are not responsible for dictating the deductions
For non managed properties the landlord can advise but again are not responsible for dictating the deductions
Once the deposit exchange has been completed tenants must advise us so we can amend the deposit registration
No, the original inventory remains is place and is valid until the end of the tenancy.
You should check through this inventory when a change of tenant takes place to determine if any damages have occurred or items gone missing.
You will need to negotiate any damage deductions between yourselves, and not return the deposit until these have been agreed.
For managed properties we can advise on the above but are not responsible for dictating the deductions
For non managed properties the landlord can advise but again are not responsible for dictating the deductions
At Rampton Baseley, we know how important your property is- it’s not just bricks and mortar, it’s an investment. That’s why our lettings service is built to get the very best from it, with as little hassle as possible for you. Whether you’re after a free valuation (no strings attached), sharp marketing, or full management, we’ve got it covered. Our team knows the local market inside out and takes care of everything- from gas and electrical safety checks to tenant queries and day-to-day management. You’ll get clear advice, fair fees, and regular updates, so you’re always in the loop. Simple, straightforward, and done properly-just how it should be.
