The Letting Process for Landlords

Upon request, we will happily email or send you a copy of our current Terms and Conditions which fully outlines your duties and responsibilities as a Landlord. Should you want to discuss the process further or in greater detail, give us a call, pop into the office, or we’ll come and see you at home.

Valuation
Firstly, if you are considering renting your property, you will require a market appraisal. At Rampton Baseley we can offer you a free, no obligation appraisal of the current market value of your home. We have extensive knowledge of both the market, and the area, and will give you comparable evidence to justify our valuation.  At this stage we may also recommend to you anything that we feel will maximise the potential of your property and get you the highest rent.  As the lettings market is so seasonal, we do recommend that if you get an appraisal far in advance of your move, you should review the price prior to marketing.

Instruction of the Agent
Having received your verbal valuation, you will then receive this in writing. You may find this useful when getting approval from your mortgage company to let your home. You will then need to return a signed set of our Terms and Conditions and a set of keys to the property, together with a copy of a valid EPC (we can book this on your behalf). Once we have these, we will immediately contact our existing applicant database to arrange viewings.  Within 48 hours, professional photographers will also visit your property.

Marketing
Your property is now ready to be fully marketed and we offer the following ongoing services:
TO LET BOARD - This is the most simple and effective marketing tool, visible 24 hours a day.
OFFICE AND WINDOW DISPLAY – External and internal photographs will be prominently displayed in our premises in order to optimise exposure to the market place.
EMAIL – As soon as our particulars have been approved, they will be emailed to all our suitable applicants.
TELEPHONE - We will also telephone all those applicants and talk them through the details of your property.
WEBSITE – This is updated daily and full colour details of your home are placed on our website.
Besides the exposure on our own site, Rampton Baseley is also affiliated with the following national property websites which will feature your home:
Primelocation
Findaproperty
Email4property
Findsyou
Globrix
Homesandproperty

Feedback
At Rampton Baseley, we pride ourselves on our conscientious service so that you can be assured of regular contact regarding how the market is performing.  We will also give feedback which points out any potential problems or issues. Please note that the Lettings market can change very quickly depending on the level of supply and demand. Keeping abreast of any changes will ensure that your property is correctly placed in terms of price and presentation.

Offers
We will ask any offers to be put forward in writing, together with any special conditions that need to be highlighted in the negotiations. We will then call you to discuss them in person, as well as emailing the terms for your reference and consideration.
Once you have accepted an offer, subject to contract and referencing, we will take a week’s rent from the Tenant as a deposit to show their intention to proceed with the let. We will immediately draw up the draft Tenancy Agreement and ask the Tenants to complete a referencing form.
In the period between taking a deposit and agreeing a final draft, there will generally be a commitment to proceed in good faith, agreeing exclusively to both the landlord and the tenant. Having taken a deposit we will usually agree to stop viewings.

The Letting Process for Tenants

Viewings
At Rampton Baseley we hope to be as flexible as possible so that you can view our properties at times that suit your lifestyle. If you are not able to view a property within our normal working hours, please do ask for an alternative time and we will do what we can to help. Many of the properties are occupied, and so we must take this into consideration when booking in early viewings on a Saturday morning, or late viewings in the evenings.

Offer
You will be asked to complete an offer form in order for us to formally submit your offer to a Landlord. We need potential Tenants to fully outline any special conditions or requests so that these can be included in the negotiations.

Administration Deposit
Once an offer has been accepted by a Landlord, we ask that a Tenant places a deposit with Rampton Baseley to show their good intent to proceed with the let. We require the equivalent of one week’s rent which can either be paid by debit/credit card or by bank transfer. This amount will be non refundable should a Tenant withdraw their offer or should the references come back unsatisfactory. If the Landlord should pull out, then this sum will be refunded to the Tenant. If the Tenancy goes ahead, we will put this money towards the first month’s rent.

References
Rampton Baseley will require a Tenant to pass referencing before they can move into a property. We use a company called Taylor Trent who will contact your referees on our behalf. The cost of this is payable by the Tenant and is charged at £30 + VAT per person.

Contract
We will draw up a contract which will be sent out to you within three days of an offer being accepted. The cost of this is shared equally between the Landlord and the Tenant and each is asked to pay £100 plus VAT. You will either be issued an Assured Shorthold Tenancy agreement or a Common Law Tenancy agreement. A member of the Lettings Department will be happy to explain the differences and implications of each.

Costs
The costs incurred by the Tenant prior to the start of a Tenancy are as follows:

• £100 plus VAT for the Tenancy Agreement
• Check in fee (usually around £90 (+VAT) per property, depending upon size)
• Six weeks rent as deposit
• First month’s rent in advance
• £30 plus VAT for referencing

Payment
We accept payment by credit/debit card and by bank transfer. We can also accept payment by cheque, but due to the time it takes for them to clear, we would appreciate if payments could be made by an alternative method. We will provide bank details upon request. Please inform us of any payments that you make so that we can assign them to you and your property.