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Letting Information

	THE LETTING PROCESS FOR LANDLORDS Upon request, we will happily email or send you a copy of our current Terms and Conditions, which fully outline your duties and responsibilities as a Landlord. Should you wish to discuss the process further or in greater detail, please give us a call, pop into the office, or we’ll come and see you at home. Valuation Firstly, if you are considering renting your property, you will require a market appraisal. At Rampton Baseley we can offer you a free, no obligation appraisal of the current market value of your home. We have extensive knowledge of both the market and the area, and will give you comparable evidence to justify our valuation. At this stage we may also recommend to you anything that we feel will maximise the potential of your property and get you the highest rent. As the lettings market is so seasonal, we do recommend that if you get an appraisal far in advance of your move, you should review the price prior to marketing. Instruction of the Agent Having received your verbal valuation, you will then receive a written valuation. You may find this useful when getting approval from your mortgage company to let your home. You will then need to return a signed set of our Terms and Conditions along with a set of keys to the property and a copy of a valid EPC (we can book this on your behalf) to us. Once we have these, we will immediately contact our existing applicant database to arrange viewings. Within 48 hours, professional photographers will also visit your property. Marketing Your property is now ready to be fully marketed and as part of our commitment to providing a coherent and effective service, we will work with you to devise a bespoke marketing campaign that is designed to raise the profile of your property in an appropriate and targeted manner. Methods include the following: TO LET BOARD - This is the most simple and effective marketing tool, visible 24 hours a day. OFFICE AND WINDOW DISPLAY - External and internal photographs will be prominently displayed in our premises in order to optimise exposure to the market place. EMAIL – As soon as our particulars have been approved, they will be emailed to all suitable applicants. TELEPHONE – In additional to emailing, we will also follow up with telephone calls to all applicants that received your particulars and talk them through the details of your property. WEBSITE – This is updated daily and full colour details of your home are placed on our website. In addition, Rampton Baseley will also list your property on the following national property websites: Primelocation, Findaproperty, Email4property,Findsyou, Globrix, Homesandproperty Feedback At Rampton Baseley, we pride ourselves on our conscientious service so you can be assured of regular contact regarding how your property and the wider market as a whole is performing. We will also give feedback pointing out any potential problems or issues. Please note that the Lettings market can change very quickly depending on the level of supply and demand. Keeping abreast of any changes will ensure that your property is correctly placed in terms of price and presentation. Offers We will ask any offers to be put forward in writing, together with any special conditions that need to be highlighted in the negotiations. We will then call you to discuss them in person as well as emailing the terms for your reference and consideration. Once you have accepted an offer, subject to contract and referencing, we will take a deposit of a week’s rent from the Tenant to show their intention to proceed with the let. We will immediately draw up the draft Tenancy Agreement and ask the Tenants to complete a referencing form. In the period between taking a deposit and agreeing a final draft, there will generally be a commitment to proceed in good faith, agreeing exclusively to both the landlord and the tenant. Having taken a deposit we will usually agree to stop viewings. THE LETTINGS PROCESS FOR TENANTS Viewings At Rampton Baseley we hope to be as flexible as possible so that you can view our properties at times that suit your lifestyle. If you are not able to view a property within our normal working hours, please do ask for an alternative time and we will do what we can to help. Many of the properties are occupied, so we must take this into consideration when booking early viewings on a Saturday, or late viewings in the evenings. Offer You will be asked to complete an offer form in order for us to formally submit your offer to a Landlord. We also ask potential Tenants to fully outline any special conditions or requests at this stage so that these can be included in the negotiations. Administration Deposit Once an offer has been accepted by a Landlord, we ask that a Tenant places a deposit with Rampton Baseley to show their good intent to proceed with the let. We require the equivalent of one week’s rent, which can either be paid by debit card or by bank transfer. This amount will be non refundable should a Tenant withdraw their offer or should the references come back unsatisfactory. If the Landlord should pull out, then this sum will be refunded to the Tenant. If the Tenancy goes ahead, this money shall be deducted from the first month’s rent. References Rampton Baseley will require a Tenant to pass referencing before they can move into a property. We use a company called Taylor Trent who will contact your referees on our behalf. The cost of this is payable by the Tenant and is charged at £35 + VAT per person. Contract We will draw up a contract, which will be sent out to you within three days of an offer being accepted. The cost of this is shared equally between the Landlord and the Tenant and each is asked to pay £130 + VAT. You will either be issued an Assured Shorthold Tenancy agreement or a Common Law Tenancy agreement. A member of the Lettings Department will be happy to explain the differences and implications of each. Costs The costs incurred by the Tenant prior to the start of a Tenancy are as follows: • £130 + VAT for the Tenancy Agreement • Check in fee (usually around £90 + VAT per property, depending upon size) • Six weeks’ rent as deposit • First month’s rent in advance • £35 + VAT for referencing Payment We accept payment by debit card and by bank transfer. We can also accept payment by cheque, but due to the time it takes for them to clear, we would appreciate if payments could be made by an alternative method. We will provide bank details upon request. Please inform us of any payments that you make so that we can assign them to you and your property.

THE LETTING PROCESS FOR LANDLORDS

Upon request, we will happily email or send you a copy of our current Terms and Conditions, which fully outline your duties and responsibilities as a Landlord. Should you wish to discuss the process further or in greater detail, please give us a call, pop into the office, or we’ll come and see you at home.

Valuation

Firstly, if you are considering renting your property, you will require a market appraisal. At Rampton Baseley we can offer you a free, no obligation appraisal of the current market value of your home. We have extensive knowledge of both the market and the area, and will give you comparable evidence to justify our valuation. At this stage we may also recommend to you anything that we feel will maximise the potential of your property and get you the highest rent. As the lettings market is so seasonal, we do recommend that if you get an appraisal far in advance of your move, you should review the price prior to marketing.

Instruction of the Agent

Having received your verbal valuation, you will then receive a written valuation. You may find this useful when getting approval from your mortgage company to let your home. You will then need to return a signed set of our Terms and Conditions along with a set of keys to the property and a copy of a valid EPC (we can book this on your behalf) to us. Once we have these, we will immediately contact our existing applicant database to arrange viewings. Within 48 hours, professional photographers will also visit your property.

Marketing

Your property is now ready to be fully marketed and as part of our commitment to providing a coherent and effective service, we will work with you to devise a bespoke marketing campaign that is designed to raise the profile of your property in an appropriate and targeted manner. Methods include the following:

TO LET BOARD - This is the most simple and effective marketing tool, visible 24 hours a day.
OFFICE AND WINDOW DISPLAY - External and internal photographs will be prominently displayed in our premises in order to optimise exposure to the market place.
EMAIL – As soon as our particulars have been approved, they will be emailed to all suitable applicants.
TELEPHONE – In additional to emailing, we will also follow up with telephone calls to all applicants that received your particulars and talk them through the details of your property.
WEBSITE – This is updated daily and full colour details of your home are placed on our website. In addition, Rampton Baseley will also list your property on the following national property websites:

Primelocation, Findaproperty, Email4property,Findsyou, Globrix, Homesandproperty

Feedback

At Rampton Baseley, we pride ourselves on our conscientious service so you can be assured of regular contact regarding how your property and the wider market as a whole is performing. We will also give feedback pointing out any potential problems or issues. Please note that the Lettings market can change very quickly depending on the level of supply and demand. Keeping abreast of any changes will ensure that your property is correctly placed in terms of price and presentation.

Offers

We will ask any offers to be put forward in writing, together with any special conditions that need to be highlighted in the negotiations. We will then call you to discuss them in person as well as emailing the terms for your reference and consideration.

Once you have accepted an offer, subject to contract and referencing, we will take a deposit of a week’s rent from the Tenant to show their intention to proceed with the let. We will immediately draw up the draft Tenancy Agreement and ask the Tenants to complete a referencing form.

In the period between taking a deposit and agreeing a final draft, there will generally be a commitment to proceed in good faith, agreeing exclusively to both the landlord and the tenant. Having taken a deposit we will usually agree to stop viewings.

THE LETTINGS PROCESS FOR TENANTS

Viewings

At Rampton Baseley we hope to be as flexible as possible so that you can view our properties at times that suit your lifestyle. If you are not able to view a property within our normal working hours, please do ask for an alternative time and we will do what we can to help. Many of the properties are occupied, so we must take this into consideration when booking early viewings on a Saturday, or late viewings in the evenings.

Offer

You will be asked to complete an offer form in order for us to formally submit your offer to a Landlord. We also ask potential Tenants to fully outline any special conditions or requests at this stage so that these can be included in the negotiations.

Administration Deposit

Once an offer has been accepted by a Landlord, we ask that a Tenant places a deposit with Rampton Baseley to show their good intent to proceed with the let. We require the equivalent of one week’s rent, which can either be paid by debit card or by bank transfer. This amount will be non refundable should a Tenant withdraw their offer or should the references come back unsatisfactory. If the Landlord should pull out, then this sum will be refunded to the Tenant. If the Tenancy goes ahead, this money shall be deducted from the first month’s rent.

References

Rampton Baseley will require a Tenant to pass referencing before they can move into a property. We use a company called Taylor Trent who will contact your referees on our behalf. The cost of this is payable by the Tenant and is charged at £35 + VAT per person.

Contract

We will draw up a contract, which will be sent out to you within three days of an offer being accepted. The cost of this is shared equally between the Landlord and the Tenant and each is asked to pay £130 + VAT. You will either be issued an Assured Shorthold Tenancy agreement or a Common Law Tenancy agreement. A member of the Lettings Department will be happy to explain the differences and implications of each.

Costs

The costs incurred by the Tenant prior to the start of a Tenancy are as follows:

• £130 + VAT for the Tenancy Agreement

• Check in fee (usually around £90 + VAT per property, depending upon size)

• Six weeks’ rent as deposit

• First month’s rent in advance

• £35 + VAT for referencing

Payment

We accept payment by debit card and by bank transfer. We can also accept payment by cheque, but due to the time it takes for them to clear, we would appreciate if payments could be made by an alternative method. We will provide bank details upon request. Please inform us of any payments that you make so that we can assign them to you and your property.